Sales and Purchasing Administrator
GENERAL RESPONSIBILITIESGenerate accurate and timely customer product quotes for the opportunity to win future business and to purchase the Company's MRO requirements of parts, materials and supplies at the lowest possible cost consistent with accepted standards for quality and service and in accordance with established policies and procedures.
SPECIFIC DUTIES o Develop and maintain relationships with existing suppliers.
Identify alternate supply sources as needed and negotiate best price.
o Review and send approved PO's; confirm receipt and review all acknowledgments to ensure pricing and delivery dates match the PO.
o Review and monitor G/L account numbers on PO line items to ensure they are being charged to the correct account.
o Manage and order all MRO items, including all office and plant janitorial and maintenance supplies.
o Manage MSC CAP inventory and place weekly orders.
o Update and maintain PLEX with the most current pricing, lead times, & supply information.
o Track and maintain supplier certifications and liability insurance in PLEX o Support lean initiatives and continuous improvement activities as required.
o Look for ways to reduce costs/waste in procurement activities.
o Help to develop additional or alternate suppliers for critical items.
o Communicate with departments (sales, engineering, tooling, maintenance) to ensure orders are placed within the quoted lead times to limit any shortages or disruptions.
o Support sales and estimating in obtaining competitive pricing for components and outside processes for new customer quotes.
o Monitor and evaluate the intelliplex Sales Forecast Variance Report; 1) identify top 10 misses by program, and 2) identify top 10 overs by program.
o Support customer service team as a back-up when necessary, which will include customer order entry.
o Assist with sales forecast activities necessary for upload, refresh, and market data collection using S&P Global.
o Assist the sales team and leadership by downloading and distributing key S&P Market data reports on a determined frequency basis.
o Download and process customer RFQ's.
Work with Sales team, Estimating Manager, and other related departments to generate quotes in a timely manner.
o Lead process improvement initiative to build speed and flexibility into RFQ to quote process.
o Verify quote information is accurate, including raw material, pricing, customer processes, outside services, contribution and value add margins, and scrap calculations.
o Complete customer breakdown forms.
o Work with Account Managers regarding unfavorable issues, such as wire addition, scrap credits, productivity and/or tooling breakdown.
o Maintain Smartsheet for managing CBD information.
o Obtain quote approval from Account Managers and address any issues or concerns.
o Complete non-tooling re-quotes, cost walk, service or take-over tooling quotes, when necessary.
o Resolve in-process quoting issues related to missing information, etc.
o Assist with maintaining standardized work instructions for RFQ to quote process.
o Recommends measures to improve production methods, equipment performance, and quality of product.
o Consistently adhere to and support company policies, procedures, and safety regulations.
o Consistently exhibit the appropriate attendance habits, working the hours necessary to successfully perform the job and complete the necessary daily tasks.
o Demonstrate MES core values (Family, Inventive Spirit, Appreciation, Give Back, Communication) daily through thoughts and actions, treating all co-workers with dignity and respect.
o Assist with planning of philanthropy and team building activities.
o Performs related duties as assigned.
EDUCATIONBachelor Degree in the areas of business administration, accounting, finance, materials and/or industrial management.
EXPERIENCERequires three (3) to five (5) years' of administrative experience within estimating, engineering, and/or purchasing in a high volume, manufacturing environment with a working knowledge and background in production control, material control and shipping and receiving.
Proficiency in Microsoft Office using Excel is required.
ERRORS Must exercise care to avoid errors in price and delivery that could cost the Company money or cause loss.
Some errors could have long-term effect that could result in future productions losses, or Customer loss of confidence.
Occasionally subject to an audit by Accounting.
MENTAL AND VISUAL DEMANDSHigh mental demand in analyzing reports and requisitions on a regular basis.
Most flow of work and character of duties involve normal mental or visual demand.
COMPLEXITY OF DUTIESMust have good judgment and the ability to analyze each situation objectively and correctly.
Must have excellent verbal and written communication skills, must be able to confront suppliers for better pricing and improved performance.
CONTACT WITH OTHERSOutside and inside contacts involving purchasing, necessitates considerable tact and persuasion of others to obtain suitably priced materials.
Deals frequently with Sales Management.
In constant contact with plant Supervisory Associates.
CONFIDENTIAL DATARegularly works with confidential data of importance such as raw material and product costs that could be detrimental to Middleville Tool & Die's interest if disclosed.
WORKING CONDITIONSOffice and manufacturing shop floor environment.
Duties include but are not limited to:
stand, walk, twist, bend, lift, see, talk and hear.
SUPERVISION RECEIVEDMinimal direct supervision received.
Operates under established policies and procedures.
PI226995416 Recommended Skills Accounting Administration Auditing Business Administration Business Process Improvement Calculations Estimated Salary: $20 to $28 per hour based on qualifications.
SPECIFIC DUTIES o Develop and maintain relationships with existing suppliers.
Identify alternate supply sources as needed and negotiate best price.
o Review and send approved PO's; confirm receipt and review all acknowledgments to ensure pricing and delivery dates match the PO.
o Review and monitor G/L account numbers on PO line items to ensure they are being charged to the correct account.
o Manage and order all MRO items, including all office and plant janitorial and maintenance supplies.
o Manage MSC CAP inventory and place weekly orders.
o Update and maintain PLEX with the most current pricing, lead times, & supply information.
o Track and maintain supplier certifications and liability insurance in PLEX o Support lean initiatives and continuous improvement activities as required.
o Look for ways to reduce costs/waste in procurement activities.
o Help to develop additional or alternate suppliers for critical items.
o Communicate with departments (sales, engineering, tooling, maintenance) to ensure orders are placed within the quoted lead times to limit any shortages or disruptions.
o Support sales and estimating in obtaining competitive pricing for components and outside processes for new customer quotes.
o Monitor and evaluate the intelliplex Sales Forecast Variance Report; 1) identify top 10 misses by program, and 2) identify top 10 overs by program.
o Support customer service team as a back-up when necessary, which will include customer order entry.
o Assist with sales forecast activities necessary for upload, refresh, and market data collection using S&P Global.
o Assist the sales team and leadership by downloading and distributing key S&P Market data reports on a determined frequency basis.
o Download and process customer RFQ's.
Work with Sales team, Estimating Manager, and other related departments to generate quotes in a timely manner.
o Lead process improvement initiative to build speed and flexibility into RFQ to quote process.
o Verify quote information is accurate, including raw material, pricing, customer processes, outside services, contribution and value add margins, and scrap calculations.
o Complete customer breakdown forms.
o Work with Account Managers regarding unfavorable issues, such as wire addition, scrap credits, productivity and/or tooling breakdown.
o Maintain Smartsheet for managing CBD information.
o Obtain quote approval from Account Managers and address any issues or concerns.
o Complete non-tooling re-quotes, cost walk, service or take-over tooling quotes, when necessary.
o Resolve in-process quoting issues related to missing information, etc.
o Assist with maintaining standardized work instructions for RFQ to quote process.
o Recommends measures to improve production methods, equipment performance, and quality of product.
o Consistently adhere to and support company policies, procedures, and safety regulations.
o Consistently exhibit the appropriate attendance habits, working the hours necessary to successfully perform the job and complete the necessary daily tasks.
o Demonstrate MES core values (Family, Inventive Spirit, Appreciation, Give Back, Communication) daily through thoughts and actions, treating all co-workers with dignity and respect.
o Assist with planning of philanthropy and team building activities.
o Performs related duties as assigned.
EDUCATIONBachelor Degree in the areas of business administration, accounting, finance, materials and/or industrial management.
EXPERIENCERequires three (3) to five (5) years' of administrative experience within estimating, engineering, and/or purchasing in a high volume, manufacturing environment with a working knowledge and background in production control, material control and shipping and receiving.
Proficiency in Microsoft Office using Excel is required.
ERRORS Must exercise care to avoid errors in price and delivery that could cost the Company money or cause loss.
Some errors could have long-term effect that could result in future productions losses, or Customer loss of confidence.
Occasionally subject to an audit by Accounting.
MENTAL AND VISUAL DEMANDSHigh mental demand in analyzing reports and requisitions on a regular basis.
Most flow of work and character of duties involve normal mental or visual demand.
COMPLEXITY OF DUTIESMust have good judgment and the ability to analyze each situation objectively and correctly.
Must have excellent verbal and written communication skills, must be able to confront suppliers for better pricing and improved performance.
CONTACT WITH OTHERSOutside and inside contacts involving purchasing, necessitates considerable tact and persuasion of others to obtain suitably priced materials.
Deals frequently with Sales Management.
In constant contact with plant Supervisory Associates.
CONFIDENTIAL DATARegularly works with confidential data of importance such as raw material and product costs that could be detrimental to Middleville Tool & Die's interest if disclosed.
WORKING CONDITIONSOffice and manufacturing shop floor environment.
Duties include but are not limited to:
stand, walk, twist, bend, lift, see, talk and hear.
SUPERVISION RECEIVEDMinimal direct supervision received.
Operates under established policies and procedures.
PI226995416 Recommended Skills Accounting Administration Auditing Business Administration Business Process Improvement Calculations Estimated Salary: $20 to $28 per hour based on qualifications.
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